Profiles in Outlook for Mac

(Originally posted April 13, 2023 By ~ Priya Ganta)

Hello, Microsoft 365 Insiders! I’m Priya Ganta from the Outlook for Mac team. If you, like me, have multiple email accounts set up in Outlook or have long been reluctant to add your personal accounts to your work Outlook, I have good news for you! I’m excited to announce a new feature available in Outlook for Mac that will help you create a more uninterrupted experience across multiple accounts.

Profiles in Outlook for Mac

Outlook Mac now lets you create profiles. For example, you can create one profile for your work account and one profile for your personal account. Then, if you choose your work profile, Outlook won’t bother you with notifications from your personal email account. Likewise, if you choose your personal profile at home, Outlook won’t bother you with work-related emails.

With one click or press control+tag Using the key, you can switch between Outlook profiles in seconds. You can even automate the switch with Siri automation. Switching to your personal profile after 6pm on a weekday and then back to your work profile at 8am is just one example.

Create a profile in Outlook for Mac

Until now, you couldn’t mute notifications by account or show only certain accounts when in focus mode. Now, with profiles, you can:

• Set a theme for your work profile using different colors than your personal profile.
• Switch between different Outlooks to balance your work and life. For example, you can switch to your personal profile after 6 p.m. on a weekday and switch back to work at 8 a.m. the next day.
• Set up as many profiles as you need to best manage your time and inbox.
• Defines different Outlook window appearances for different profiles.
• Connect your email account to Apple’s Focus Filters in Outlook for Mac.

The possibilities are endless!

How it works

1. Click here earth Click the icon in the navigation bar on the left side of the app window.
2. Please follow these steps to create your profile(s):
3. Once your profile is created, you’ll be able to see it in your navigation bar.

   Profile icon in the Outlook navigation bar for Mac

4. To edit your default profile settings, select: Profile > Manage Profile.

   Profile Dialog Box

Scenarios to try

• Switch between profiles by clicking your profile icon in the navigation bar or by pressing Control+Tab.
• After using one profile for a while, check the missing items by looking for badges indicating activity on other profiles.
• Apple’s settings Focus Filter You can receive notifications and see badge counts for only selected email accounts during a specific Focus period for your profile.

Requirements

• To use this feature, you need to add at least two accounts to the app. To add an account, right-click on the globe icon and add an account. Or Outlook > Settings/Preferences > Accounts.
• This feature is only available in the new Outlook for Mac.

effectiveness

This feature is available to Insiders running version . 16.70 (Build 23021201) Or later.

Features are released over time to ensure everything works smoothly. They are released slowly to a larger number of Insiders, highlighting features you may not have. Sometimes we remove elements based on your feedback to make them even better. This is rare, but we also have the option to completely remove a feature from the product, even if you, as an Insider, had the opportunity to try it out.

feedback

We want to hear from you! To provide feedback in Outlook, please select: help > feedback > Report a problem or help > Contact Support If you are a Microsoft 365 subscriber

To suggest a feature in Outlook for Mac, select: help > feedback > Suggest a feature.

Learn about Microsoft 365 Insider Program And join us Microsoft 365 Insider Newsletter Get the latest Insider features straight to your inbox once a month!