Coordinator, Financial and Grants Management and Compliance – United States of America

Job title: Coordinator, Financial and Grant Management and Compliance

Reports to: Director of Grants Administration and Compliance

Location: Boston, MA (Hybrid: 2-3 days per week in the Boston office; the remaining days can be remote)

Type of employment: Full time

Position overview:

Partners In Health’s (PIH) Resource Management Department is seeking a Coordinator to support PIH’s Finance and Grants Management and Compliance (GMC) teams with administration, systems and projects. The Coordinator will be an integral part of the Finance and GMC teams ensuring responsible and effective resource management at PIH through sound practices and appropriate policies and procedures.

Key responsibilities include coordinating the Finance and GMC teams’ administrative systems across recruitment, training, compliance and award management, as well as assisting with annual registration and submission processes. The Coordinator will proactively identify and implement improvements to administrative systems and processes that support the efficiency and effectiveness of the department. The position provides an excellent opportunity to gain experience in financial and grants management and compliance in the global health sector.

The ideal candidate is a responsible, results-oriented professional with exemplary interpersonal, communication and organizational skills.

Tasks:

• Support the overall coordination of the Finance and GMC teams’ management systems. This includes identifying and implementing opportunities to improve management systems and engaging team members in the development of new or improved systems, processes and tools.

• Manage the Finance and GMC MS Teams groups (an online collaboration tool) and SharePoint pages. This includes organizing and managing files and enabling updates and improvements as needed.

• Coordinate internal and external meetings, trainings and workshops, both virtual and in-person. Communicate effectively with participants, facilitate agenda development and manage schedules, budgets and related documentation. Also oversee the booking of language interpreters, meeting platforms and note-taking.

• Create and edit communications and PowerPoint presentations. Create and format departmental communications, work plans, trackers, and progress reports. Create and distribute financial, grant management, and compliance documentation. Assist in the creation and dissemination of departmental and organizational policies, procedures, and guides. Assist with registration processes as needed.

• Facilitate communication and collaboration between the Finance and GMC teams and between these teams and other teams at the U.S. Coordination Site and the PIH Health and Education sites.

• Participate in cross-departmental and cross-functional project teams.

• Perform other related tasks as assigned to support the overall function of the Finance and GMC teams.

Qualifications:

• Bachelor’s degree in public health, public administration, international development or a related field.
• At least 2 years of relevant experience, including administrative experience.
• Excellent communication skills; ability to draft and edit correspondence, reports and general documentation; ability to file and retain records.
• Exemplary interpersonal skills; ability to work effectively with employees from diverse cultures across departments and countries.
• Strong organizational and planning skills, project planning and project management skills.
• Proven ability to set priorities and meet deadlines with minimal supervision; ability to coordinate activities.
• Competent use of Microsoft Office Suite and practical knowledge of MS SharePoint. Experience and confidence in organizing and supporting meetings using virtual platforms.
• Experience working in nonprofit organizations preferred.
• Interest in social justice is expressly desired.

Please note:

• We cannot sponsor a US work permit for this role.
• A cover letter and CV are required for consideration of the application.

Organization profile

Partners In Health (PIH) is a nonprofit, global health organization that fights social injustice by bringing the benefits of modern medical science primarily to the most vulnerable communities around the world. PIH focuses on those who would otherwise not have access to quality health care. PIH partners with the world’s leading academic institutions to produce robust evidence that leads to more informed and comprehensive global health policy. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

PIH currently operates programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, USA), providing direct care to millions of patients in public settings and through community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for all prospective and current employees. PIH’s policy is not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected by applicable federal, state or local law. PIH works in and with a number of governments within and outside the United States, and to the extent applicable, this statement is intended to include the prohibition of any unlawful discrimination covered by applicable laws in those countries, states and localities.

Partners In Health participates in E-Verify and provides your Form I-9 information to the federal government to confirm that you are eligible to work in the United States. If E-Verify is unable to confirm your eligibility to work, that employer is required to provide you with written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so that you can resolve the issue before the employer can take action against you, including terminating your employment. Employers cannot use E-Verify until you have accepted a job offer and completed Form I-9.

Payment and additional services

The starting salary for this position is $46,000/year.

Subject to the terms of the applicable plans, eligible employees may enroll in an employer-sponsored 401(k) plan and participate in organization-sponsored medical, dental and vision insurance, as well as short-term and long-term disability insurance and basic life insurance for the employee and his or her eligible dependents. Full-time employees receive 15 vacation days, 12 sick days, 3 personal days and 3 volunteer days, as well as paid vacation the week between Christmas and New Years, the week of July 4th and 11 other holidays each year.