Contract and Procurement Officer – Netherlands

Company description

SNV is a global development partner with deep roots in the countries where we operate. We are driven by a vision of a better world: a world where all people in every society live in dignity and have equal opportunities to thrive sustainably. To make this vision a reality, we need transformations in vital agriculture, food, energy and water systems. SNV contributes by building capacity and catalyzing partnerships in these sectors. We help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion, and enable adaptation and mitigation of the climate and biodiversity crises.

Building on 60 years of experience, we support our partners with our technical and process know-how as well as our methodological rigor. We do this in more than 20 countries in Africa and Asia with a team of around 1,600 people. By being adaptable and adjusting our approaches to these different contexts, we can contribute to a great impact and thus lead to a fairer life for all.

To delve deeper into SNV’s initiatives, visit our website at www.snv.org.

Job description

We are looking for a dynamic and proactive Contracting & Procurement (C&P) Officer to join our Global Contracting & Procurement (C&P) team within the Global Risk and Compliance (R&C) function. This role is critical to drive the efficiency, compliance and high standards of our procurement processes and support both our NL office and our global teams.

• Contract type: Full time
• Contract duration: 1 year with the possibility of extension
• Location: The Hague, Netherlands
• Estimated start date: As soon as possible

Your role
As a C&P Officer, you will have a broad range of responsibilities with the opportunity to innovate and apply creative solutions to ensure that all procurement activities – whether for goods, services or consultancy – are carried out accurately and in line with SNV’s strategic objectives. From developing and implementing the procurement plan and monitoring the Procurement-to-Pay (P2P) cycle in the Dutch office to supporting contract negotiations and ensuring compliance with best practices. This position not only involves handling day-to-day procurement processes, but also helps refine workflows and practices, manage risks and drive improvements to increase overall procurement efficiency. Your work will ensure that SNV’s procurement activities are streamlined, compliant and aligned with the company’s strategic objectives.

Main responsibilities:

• High-quality and timely procurement planning: Actively participate in the procurement process to ensure accurate supply and a comprehensive understanding of contract terms. Support the development and maintenance of procurement plans for global teams to ensure timely and effective procurement.
• Comprehensive contract and procurement support: Provide advice and direct support in the implementation of C&P policies and procedures throughout the procurement-to-pay (P2P) cycle. Ensure compliance by managing the ERP system (SBD) and maintaining accurate records. Monitor procurement requirements, optimize processes and identify risks and areas for improvement by sharing insights with relevant stakeholders.
• Legal team commitment: Ensure that the legal team is engaged when necessary and that procurement activities comply with legal and regulatory requirements to minimize risks and ensure compliance throughout the procurement process.
• Excellent project execution: Ensure C&P processes are compliant throughout the procurement cycle. Monitor, manage and escalate C&P-related risks and implement approved risk mitigation actions when necessary.
• Continuous learning and improvement: Identify risks and areas of improvement and provide proactive solutions to global teams. Lead and participate in learning initiatives including capability building and the procurement community of practice, particularly for NL.
• User-friendly policy application: Maintain and update SNV’s Contract and Procurement Policies, including templates, guidance and tools, and ensure compliance with legal, donor and SNV requirements under the direction of the Global C&P Lead. Ensure that contract and procurement databases and systems are accurate and up to date.
• Development and implementation of training courses: Develop and deliver training materials to global teams under the supervision of the C&P Lead.

Qualifications

• Bachelor’s degree in administration, public procurement, law, international relations or a related field or equivalent experience.
• 4-5 years of proven experience in contract and procurement processes, with a strong focus on indirect procurement or professional services such as HR, marketing, audit, IT and technology services.
• Solid knowledge and practical experience in structuring, improving and maintaining the Procurement-to-Pay (P2P) process (2-3 years) in similar organizations.
• Knowledge of Microsoft Office applications (Excel, Word, PowerPoint) and SharePoint. Experience with e-procurement platforms and database management, including ERP systems.
• Proven ability to identify value creation levers, analyze cost structures and demonstrate expertise in legal requirements related to contracts (e.g. commercial clauses, data management, intellectual property, negotiation of payment milestones, risk assessment).
• Strong ability to engage and collaborate with a broad range of internal stakeholders, including global leaders, directors, technical leads and consultants, in defining and implementing procurement strategies.
• Experience in applying procurement policies and processes, preferably within a public or international non-governmental organization (INGO) context. Basic knowledge of donor compliance requirements.
• Proven commitment to high quality standards, accuracy and attention to detail in all procurement activities and documentation.
• Can present key points clearly and concisely, demonstrate openness in exchanging information, and engage in two-way communication to clarify and address problems.
• Strong analytical skills to recognize patterns and relationships within information and the ability to plan and organize tasks methodically and effectively.

More information

How to apply
If you are excited about this opportunity and believe you have the skills and passion we are looking for, we would love to hear from you! Please send your CV and cover letter via SmartRecruiters on/before 4 September to strengthen our dedicated team at SNV. All information will be treated with strict confidentiality.

What we offer you
A dynamic, international environment with diverse nationalities and a place where you can help make a positive impact on the lives of people living in poverty. You will be based in our Global Office in The Hague, where 120 team members support our teams around the world.

Working at SNV
SNV offers a competitive salary and a comprehensive benefits package. We offer a stimulating work environment, opportunities for leadership and innovation, and a willingness to develop your skills in a fulfilling and diverse work environment. Our team members benefit from and contribute to an internal global network of experts. For more information, visit our website: www.snv.org/careers.

At SNV, inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and have a policy of non-discrimination based on factors such as disability status, religion, ethnic origin, gender, sexual orientation and more.

Reference and security check
We will require you to provide the full details of two people who are willing to act as references. We will not contact these references without your explicit consent.

SNV conducts rigorous background and reference checks for potential safety incidents on all candidates applying for international positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request from previous employers to complete a questionnaire regarding misconduct (sexual exploitation, sexual abuse or sexual harassment).Code of Conduct“. This behavioral statement adopts the definitions used in the schema.

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